snizo
Supply Officer
(This would probably go well with the webmaster's PCS post)
Useful information for everyone that I picked up in supply school. This is by no means a catch-all for travel entitlements, but should cover a good number of AWs reader's moves. Here are the entitlements for a single servicemember PCSing via his car. Note that DITY information is not here - because DITY incentives are offered by your HHG / PP office (not disbursing clerk).
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Basic Entitlements
Transportation aka MALT (Monetary Allowance in Lieu of Transportation)
This one is relatively simple. You are entitled to 15 cents per mile – the caveat is that they are not using Mapquest for mileage between your old home and new home. The government has its own program to determine mileage between city pairs. Still, any online map program will give you a good approximation.
NOTES: This $0.15 per mile is meant to cover all expenses for the travel with your vehicle – including fuel and oil changes. You will not be reimbursed for fuel, oil, carwashes, etc for your PCS.
Ref: Joint Fed Travel Regs - see PDF page 65 and paragraph U5105
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Lodging aka FRPD (Fixed Rate Per Diem)
This one is also pretty simple. You are entitled to $99 per travel day – that is actual travel days. That means that if you have 4 days for travel authorized, but only take 3 – you only get 3 days of FRPD. So how many days do you get?
a) Take your mileage from Mapquest (which, again, is an approximation) and round it to a whole number.
b) Divide by 350 miles. If your “remainder” is greater than 50 miles, round up to another day. (So 380 miles is one day, but 410 miles is two days)
NOTES: This amount is to cover food and lodging. Do not submit a receipt for these items – you get the $91 regardless of whether you spent $50 at Motel 6 or $250 at the Hilton.
Ref: Joint Fed Travel Regs Para. U2025
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Dislocation Allowance aka DLA
This one is as simple as looking on a chart. With a few exceptions, you’re entitled to DLA once per year, and are only entitled if you move your household goods.
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Misc. Expenses
You can be reimbursed for some miscellaneous expenses such as tolls and ferries. You can also claim passport/visa fees, telephone calls, laundry expenses, and ATM fees if they were necessary for the conduct of official business and are subject to the settlement officer’s approval.
NOTE: Receipts for misc. expenses are only required for amounts claimed in excess of $75.
Traveling with Dependents (One Car)
So - what happens if you're traveling with your spouse and a couple of kids to your new destination (in one car)?
MALT increases by $0.02 per dependent up to a maximum $0.20 per mile. (JFTR U2605)
FRPD increases - but depends on age. You still get your $99 per person, but your dependents only get part of that (you don't need one hotel room per person, right? I hope not!) If the dependent is under the age of 12, he gets 50% of the FRPD rate. Over the age of 12 gets you 75% of the FRPD rate. (JFTR U5210)
DLA will be the "with dependent" rate so it will be higher, but doesn't increase with the number of dependents.
PCS Travel Advances
Short on cash? Everyone who is PCSing is entitled to an advance. Advances can be paid starting 10 days prior to PCSing and can include:
- 100% of your MALT
- 100% of your FRPD (be careful about this one - if you check in "early" you will have a debt to the gov't)
- 100% of your DLA
Just don't forget to include the advance on your travel claim when you get to your new duty station to avoid pay mixups (albeit rare, it happens
)
-------
Keep in mind that I am not (nor will I probably ever be) a disbursing officer. I don't liquidate your travel claims, so I can't answer everyone's questions about travel. Hopefully this gives you something to start with...let me know if you need clarification on something.
Useful information for everyone that I picked up in supply school. This is by no means a catch-all for travel entitlements, but should cover a good number of AWs reader's moves. Here are the entitlements for a single servicemember PCSing via his car. Note that DITY information is not here - because DITY incentives are offered by your HHG / PP office (not disbursing clerk).
----------
Basic Entitlements
Transportation aka MALT (Monetary Allowance in Lieu of Transportation)
This one is relatively simple. You are entitled to 15 cents per mile – the caveat is that they are not using Mapquest for mileage between your old home and new home. The government has its own program to determine mileage between city pairs. Still, any online map program will give you a good approximation.
NOTES: This $0.15 per mile is meant to cover all expenses for the travel with your vehicle – including fuel and oil changes. You will not be reimbursed for fuel, oil, carwashes, etc for your PCS.
Ref: Joint Fed Travel Regs - see PDF page 65 and paragraph U5105
-
Lodging aka FRPD (Fixed Rate Per Diem)
This one is also pretty simple. You are entitled to $99 per travel day – that is actual travel days. That means that if you have 4 days for travel authorized, but only take 3 – you only get 3 days of FRPD. So how many days do you get?
a) Take your mileage from Mapquest (which, again, is an approximation) and round it to a whole number.
b) Divide by 350 miles. If your “remainder” is greater than 50 miles, round up to another day. (So 380 miles is one day, but 410 miles is two days)
NOTES: This amount is to cover food and lodging. Do not submit a receipt for these items – you get the $91 regardless of whether you spent $50 at Motel 6 or $250 at the Hilton.
Ref: Joint Fed Travel Regs Para. U2025
-
Dislocation Allowance aka DLA
This one is as simple as looking on a chart. With a few exceptions, you’re entitled to DLA once per year, and are only entitled if you move your household goods.
-
Misc. Expenses
You can be reimbursed for some miscellaneous expenses such as tolls and ferries. You can also claim passport/visa fees, telephone calls, laundry expenses, and ATM fees if they were necessary for the conduct of official business and are subject to the settlement officer’s approval.
NOTE: Receipts for misc. expenses are only required for amounts claimed in excess of $75.
Traveling with Dependents (One Car)
So - what happens if you're traveling with your spouse and a couple of kids to your new destination (in one car)?
MALT increases by $0.02 per dependent up to a maximum $0.20 per mile. (JFTR U2605)
FRPD increases - but depends on age. You still get your $99 per person, but your dependents only get part of that (you don't need one hotel room per person, right? I hope not!) If the dependent is under the age of 12, he gets 50% of the FRPD rate. Over the age of 12 gets you 75% of the FRPD rate. (JFTR U5210)
DLA will be the "with dependent" rate so it will be higher, but doesn't increase with the number of dependents.
PCS Travel Advances
Short on cash? Everyone who is PCSing is entitled to an advance. Advances can be paid starting 10 days prior to PCSing and can include:
- 100% of your MALT
- 100% of your FRPD (be careful about this one - if you check in "early" you will have a debt to the gov't)
- 100% of your DLA
Just don't forget to include the advance on your travel claim when you get to your new duty station to avoid pay mixups (albeit rare, it happens
)-------
Keep in mind that I am not (nor will I probably ever be) a disbursing officer. I don't liquidate your travel claims, so I can't answer everyone's questions about travel. Hopefully this gives you something to start with...let me know if you need clarification on something.
